For Faculty and Advisors

Propose a new program

Faculty-led programs

ACES faculty interested in developing and leading a new course abroad are strongly encouraged to meet with ACES Study Abroad staff as well as their unit's executive officers to discuss their proposed course before submitting a proposal. This process should begin at least 9-12 months in advance of the proposed program dates. Click the link below to learn more and begin the proposal process. 


Winter Break

Summer or
Spring Break

Proposals Due  
March 1
July 1


Proposal & Planning Process

Arlys Conrad International Teaching Grant Program

The purpose of the Arlys Conrad International Teaching Grant Program is to encourage the teaching faculty of the College of ACES to integrate global content and education abroad experiences into new and existing curricula. Awards ($2,000 to $10,000) will be provided to develop and implement unique and promising global engagement activities by faculty members. This program is funded by the Arlys Conrad Endowment gifted to the College of ACES.

Courses may be taught on campus or abroad, or a combination thereof. Both full semester and eight-week courses are eligible for support. Shorter international study tours conducted over winter, spring, or summer breaks are also eligible if they are tied to a specific course or curricula. Stand-alone online courses and virtual activities without a study tour component are not eligible for this award. The Global Classrooms Award for virtual global course development is separate and will be included as part of the annual ACES Teaching Enhancement Award program starting spring 2022. 

Note: Proposals must be submitted (electronically through the link below) no later than 5 p.m. on the due date. The number of proposals funded and the amount of each award will depend on the quality of the proposals and the overall level of funds available. Proposals will be reviewed by a committee after the deadline.

Please direct any questions to Ali Freter, director of ACES Study Abroad, at


Spring Date

Fall Date

Proposals are due

March 1

November 1


Review Full Details & Submit a Proposal


Semester exchange programs

Please note that student exchange agreements are legally binding documents and require us to commit finances in terms of tuition and partial fee waivers. They differ from the Research MOU, which does not commit financial resources.

  • Submit a proposal to the director of Study Abroad Programs in ACES that meets the semester study abroad program criteria.
  • After submitting, the director will respond with questions and to suggest a meeting for further discussion.
  • If all parties agree to move forward, the director will follow up with a questionnaire regarding specific information for the host site.
  • Once all information is received, the director will submit the program to International Safety & Security for review. 
  • If the proposal is accepted by ACES Study Abroad, the sponsoring Department, and International Safety & Security, the director will initiate the agreement process.
  • A draft of the MOA will be distributed to ACES faculty and requested partner to verify content.
  • Once approved, a final MOA (with any suggested changes/updates) will be sent to host institution for signature.
  • ACES Study Abroad will then set up a program application in the application system for students to apply.

Units should be in regular consultation with ACES Study Abroad and their Department Heads/Advising Team in the development of new programs. The process can take 12-18 months if not longer and may require a site visit. 

Advising students on study abroad

Students studying abroad are required to obtain course approvals from their departments and college prior to departure. Students in the College of ACES may study abroad (or participate in an international activity) from one to two weeks to an academic year.

There are a large number of courses (more than 2,500) that have been taken by students who have studied abroad during a summer, semester, or academic year. These courses have been reviewed by faculty and staff across campus and are approved for various usage from open electives, degree, and general education requirements.

For a listing of previously approved and taken study abroad courses, log in to the study abroad course database at My.ACES Portal. Please review the directions carefully.

Faculty/advisors will also have an opportunity to make comments or notes on specific courses on this site.

Course Approval Summary Form (CASF)

Read specific instructions and rules regarding the course approval process.

Course Approval Summary Form

Education abroad and international travel policies

Campus policies

International Safety & Security

International Insurance Enrollment Options for faculty/staff, graduate students, and undergraduates traveling abroad on independent research or conference travel: