University of Illinois at Urbana-Champaign Approved by the faculty of the College of Agricultural, Consumer and Environmental Sciences Amended through May 2018
The name of this assembly shall be the Faculty of the College of Agricultural, Consumer and Environmental Sciences, University of Illinois at Urbana-Champaign.
The purpose of these Bylaws is to promote the orderly conduct of the business of the College which contains the following seven departments as units:
These Bylaws supplement University Statutes. If they conflict with the Statutes, the Statutes shall prevail. In addition, Robert's Rules of Order Newly Revised shall apply to the extent that its provisions are not inconsistent with University Statutes or these Bylaws.
1. The Faculty of the College of ACES shall consist of those persons specified as Faculty in Article II.3.a.(1) of the University Statute, namely, those members of the academic staff of the Units of the College who hold the rank or title of professor, associate professor, or assistant professor who are tenured or receiving probationary credit toward tenure, together with the President of the University, the Chancellor and the Provost of the Urbana-Champaign Campus, and the Dean of the College. If the definition of “Faculty” changes in the University Statutes, the definition of “Faculty” shall change in these Bylaws accordingly.
2. The Voting Faculty of the College of ACES shall consist of those members of the Faculty of the College of ACES as defined in Article III.1 of these Bylaws whose appointment totals at least twenty five percent (25%) within the units of the College as defined in Article II of these Bylaws.
3. The following members of the academic staff of the Units of the College shall have a voice at meetings of the Faculty of the College of ACES but shall not have voting rights or the power to make or second motions.
a. Members of the Faculty of the College of ACES as defined in Article III.1 of these Bylaws whose appointments total less than twenty five percent (25%) within Units of the College as defined in Article III.1 of these Bylaws.
b. Specialized faculty as defined by the Office of the Provost Communication #25, Employment Guidelines for Specialized Faculty Holding Non-Tenure System Positions. (henceforth “Communication #25”.) However, if the definition of “Faculty” changes in the University Statutes to include individuals of these ranks, then this provision shall not apply and those individuals shall have all the rights that are granted to “Faculty” in these Bylaws.
c. Retired members of the Faculty of the College of ACES.
d. Assistant and Associate Deans of the College who are not members of the Voting Faculty of the College of ACES.
4. Subject to the provisions of Article II.3.a of the University Statutes, nothing in this Article shall be construed as a restriction on the right of a Unit of the College of ACES to establish its own Bylaws granting faculty privileges different from those described herein for the purposes of the internal governance of the Unit.
The Dean is the chief executive officer of the College, responsible to the Chancellor for its administration, and is the agent of the College faculty for the execution of College educational policy. On the occasion of the appointment of a new Dean, the Chancellor shall have the advice of a committee nominated by the ACES College Executive Committee.
The academic programs shall be administered by the Associate Dean for Academic Programs.
The Illinois Agricultural Experiment Station shall be administered by the Associate Dean for Research who is also the Director of the Illinois Agricultural Experiment Station. That person shall be appointed annually by the Board of Trustees on recommendation of the Dean, the Chancellor, and the President.
University of Illinois Extension shall be administered by the Associate Dean for Extension and Outreach who shall be appointed annually by the Board of Trustees on recommendation of the Dean, the Chancellor, and the President.
International programming shall be administered by the Associate Dean for International Programs.
The department is the primary unit of education and administration within the University. A department may be organized either with a chair or with a head. On the occasion of the appointment of a new department chair, the dean shall have the advice of a committee nominated by the department executive committee. On the occasion of the appointment of a new department head, the Dean shall have the advice of a committee nominated by the department advisory committee.
The Dean of the College shall chair faculty meetings. In the absence of the Dean, the vice-chair of the College Executive Committee shall serve as chair. In the absence of the vice-chair, the Dean shall designate a chair. The Dean or designee shall be the official custodian of all minutes and other official records of faculty meetings.
The staff of the Dean’s office shall record and keep minutes of faculty meetings, which are the official and permanent record of faculty action and debate. The designated staff members shall also:
Electronic recordings, in addition to the written minutes, may be employed at the discretion of the Dean’s staff or when required by action of the assembly. In the latter case, the recordings shall be kept for three years.
A special meeting of the faculty may be called by the Dean or by the vice-chair of the Executive Committee to deal with matters that may arise between regular meetings and that require urgent action by the faculty of the College. Notice of the date, time, place, and agenda of the meeting shall be sent to each member of the faculty at least five working days before the meeting. Only items on the agenda may be considered.
Faculty members present for a regular meeting shall constitute the quorum. The quorum for a special meeting shall be 25% of the total Faculty members of the College present.
Faculty meetings shall be open to the public but may go into executive session by majority vote of the faculty present.
A faculty member must be present at a faculty meeting to vote; faculty members may not vote by proxy or absentee ballot. Voting shall be by secret ballot when requested by any faculty member.
When a meeting is adjourned without completing its order of business and without fixing the date, time, and place of continuation, the unfinished business shall proceed at the next regular meeting after reading the minutes of the preceding meeting.
The College committees shall include:
Ex officio committee members shall not have voting privileges.
Executive Committee and policy and advisory committee meetings shall be open to members of the faculty but may close to go into executive session by majority vote of the committee. Faculty members may request of a committee the privilege of the floor to speak on a matter of direct concern in an official capacity.
(a) The Faculty Grievance Subcommittee (FGS) of four members of the Executive Committee shall consider formal written grievances of faculty members in the College of ACES including specialized faculty as defined by Communication #25.
(a) The Dean shall request the evaluation from each committee.
(b) Each committee shall meet in executive session with only members selected by departments present when annually evaluating the performance of the associate dean in the respective area of responsibility. Such annual evaluation need not be conducted when the associate dean is undergoing an in-depth evaluation as provided for in Article V., Section 5.2, Paragraph a., Sub-paragraph (2).
This committee shall advise the Associate Dean for Academic Programs on existing and proposed policy matters and practices related to undergraduate and graduate education, including those arising from the Courses and Curricula Committee. It is the duty of this committee to:
When a meeting agenda for this committee includes a matter related to an academic program recognized by the Associate Dean for Academic Programs as being affiliated with ACES but not housed entirely within a single department, this committee shall make all efforts possible to ensure that a representative of that program is present at the meeting to provide information to the committee.
This committee shall advise the Associate Dean for Extension and Outreach on existing and proposed policy matters and practices related to extension and outreach activities. It is the duty of this committee to review, evaluate, and propose policy and practice on:
This committee shall advise the Associate Dean of ACES Office of International Programs on existing and proposed policy matters and practices related to international activities. It is the duty of this committee to review, evaluate, and propose policy and practice on:
This committee shall advise the Associate Dean for Research on existing and proposed policy matters and practices related to research activities. It is the duty of this committee to review, evaluate, and propose policy and practice on:
This committee shall advise the Assistant Dean for Development/Advancement on strategic issues, initiatives, and college-level policy/procedure matters and practices related to development, advancement, and alumni activities. It is the duty of this committee to review, evaluate, and propose policy and/or practice on:
This committee shall advise the Assistant Dean for Marketing Communications on strategic issues, initiatives, and college-level policy/procedure matters and practices related to marketing and communication activities. It is the duty of this committee to review, evaluate, and propose policy and/or practice on:
The Executive Committee shall have fourteen faculty members, one elected from each department and seven elected from the College at large, with no more than three from any one department.
A faculty member is eligible for nomination to the Executive Committee even if serving on another elected College committee.
Minor amendments to these Bylaws may be developed by the Executive Committee alone. Major amendments should be initially developed by an ad hoc Bylaws Revision Committee consisting of three Faculty members appointed by the Dean, one of whom is a member of the Executive Committee and serves as liaison to that body. In both cases, the Executive Committee must endorse by majority vote any amendments to be brought to the College of ACES Faculty for a vote.
These Bylaws may be amended by a three-fifths majority of the faculty members voting. A proposed amendment shall be distributed to the faculty, and explained and discussed at a subsequent faculty meeting. The vote shall be taken by secure ballot and supervised by the Dean’s Office and the co-chair of the Executive Committee or designee.