Program change

Students may request a program change during the initial application process. The sponsoring Study Abroad Office will make the final determination if the request can be accommodated.

Program withdrawal

If you decide to withdraw from your study abroad program, you must officially notify the sponsoring Study Abroad Office sponsoring your program (e.g. ACES, IPENG, or IAGE) in writing or by email. You cannot merely withdraw your application online. The date on which the email is received is the date by which any refund of the balance due will be calculated. In addition to notifying the sponsoring Study Abroad Office, if you are a University of Illinois student, you must also withdraw from study abroad in UI-Integrate, notify your college, and notify your study abroad program provider or host institution (if applicable).

For faculty-led programs, if the University of Illinois course-drop deadline has passed, or if you are dropping your only class for the term, you must contact your college's office to drop your study abroad registration.

If you withdraw from a study abroad program and do not return to the University of Illinois for that term, you must contact your college’s office and follow their instructions so that you will be allowed to register for the following term.

Refunds

Whether you withdraw yourself or you are withdrawn from a study abroad program, the date on which the sponsoring Study Abroad Office receives the notification of withdrawal is the date by which any refund will be calculated (regardless of the date of withdrawal of an online application). All balances up to that date must be paid.

Upon committing to a program online

  • $350 non-refundable program fee

Up to three weeks before departure

Students who withdraw from the program in the United States up to three weeks before the starting date may receive a refund of money collected minus:

  • $350 non-refundable program fee
  • Any non-refundable payments made on behalf of the student to the host university
  • Any non-refundable payments made on behalf of the student for round-trip airfare
  • Any un-recoverable costs billed to the University by a third party or provider for which the office has contracted with to run the program

Within three weeks of starting date of program

  • No refunds. Exceptions for extreme circumstances may apply.
  • No refunds of any kind can be given once participants have arrived at the program site and have begun the program except for extremely serious and verifiable health reasons. In that case, the portion of room and board money that has not been used, minus any penalty, may be refundable.
  • Under no circumstances can any requests for refunds be considered for students who complete the program.

Should a program cancellation become necessary for health and safety reasons, every effort will be made to refund recoverable costs to participants. The time of program cancellation will determine the actual recoverable costs. The closer the program is to the start date, the less recoverable costs will be available.

If a student is dismissed from a program, there will be no refunds.

Program dismissal

  • There are circumstances under which overseas coordinators and institutions have the authority to require that a student withdraws from a study abroad program. These circumstances include but are not limited to the following:
    • Students whose conduct while on the program is deemed undesirable and whose actions are in violation of the University of Illinois' Code of Campus Affairs and Regulations will be dismissed from the program and subject to campus disciplinary reviews.
    • Students whose conduct violates the rules and guidelines of the sponsoring overseas institution.
    • Students whose conduct violates regulations set forth by the resident director.
    • Violation of the foreign country's civil and/or criminal statutes.

Students dismissed from the program for the above reasons will receive no credit for their academic work and will be considered as not having completed the program. In addition, no refund of program fees will be issued. If dismissed early, the student is responsible for return airfare.