Forms and Petitions

Adding a second major

Double major

This form is for students enrolled in the College of Agricultural, Consumer and Environmental Sciences wishing to complete major requirements for two majors within the college. The form must be completed in full and submitted for review to the college's Academic Programs office, 128 Mumford Hall no later than 5 p.m. of the 10th day of classes in the term of expected graduation.

Double Major Form

Concurrent dual degree

This form is for students enrolled in other colleges on the University of Illinois campus wishing to complete major requirements for receiving a College of Agricultural, Consumer and Environmental Sciences degree.

The form needs to be completed in full and submitted for review to the Academic Programs office. It is your responsibility to obtain and submit with this form any documentation that supports the request. This form must be submitted to Academic Programs/128 Mumford Hall no later than 5 p.m. of the first day of classes one calendar year prior to the term of your graduation.

Request for Concurrent Second Degree

Concurrent Enrollment forms

University of Illinois students who want to take courses at Parkland College during the summer, fall, or spring terms must download, carefully read, and fill out the appropriate Concurrent Enrollment form.

Concurrent Enrollment Form for U.S. Resident Students

Concurrent Enrollment Form for International Students

​Course substitution

Petitions are to be submitted for all requests of substitutions for required courses. The College of Agricultural, Consumer and Environmental Sciences does not waive total hours required in a degree program. Requests to make a substitution for a required course should be made prior to enrolling in the alternative course; having completed the alternative course does not assure approval. Course substitutions are not approved based on course descriptions. Syllabi for the required and replacement courses must contain a list of topics and must be attached to the request unless the course is included on our syllabi page

Course Substitution Petition

Pass COVID/No Pass COVID SPRING 2021 ONLY

  • Pass COVID/No Pass COVID (PZ/NZ) grade mode options will be available, replacing the Credit/No Credit grade mode for the Spring 2021 semester.
  • Pass COVID (PZ) will apply to grades of D- or higher, will earn course credit and can be used to fulfill major, minor and general education requirements.
  • No Pass COVID (NZ) equates to a failing grade and does not earn course credit.
  • Pass COVID/No Pass COVID grades do not factor into a student’s GPA.
  • Undergraduates will be able to select Pass COVID/No Pass COVID after final grades are available in Self-Service. The selection period, May 22-27, gives a 6-day window for students to decide if they want to exchange their letter grade for the PZ/NZ grade mode.
  • The deadline for undergraduate and graduate students to elect or rescind PZ/NZ grading is Thursday, May 27, 2021 at 11:59 p.m. Central Time.
  • Grades of F that are the result of an academic integrity violation sanction are not eligible for this option.

In making decisions about dropping courses or these options, consultation with academic advisors, college offices and the Office of Student Financial Aid for students receiving aid is strongly encouraged. As is always the case, students facing exceptionally difficult or unexpected circumstances that may require other accommodations continue to have the option to seek assistance through their college office.

A more detailed FAQ will be available on the Office of the Provost’s policies website.

Drop a course after the deadline

This petition is required if you request to drop a course after the midpoint of the class. In the case of extenuating circumstances, special administrative exceptions to the campus deadline may be made. The petition must include relevant documentation, as the request will not be reviewed/considered without these documents.

You can drop a course any time until the midpoint of the term in which the course is offered unless:

  • The drop would cause you to carry fewer than 12 hours.
  • You are trying to drop your last course, i.e., dropping to zero hours for the semester.
  • You are a freshman (fewer than 30 hours completed) and the course you want to drop is a required introductory course, such as math, chemistry, Comp. I (RHET or CMN), ACES 101, or the introductory course in your major.
  • If it is during the summer term, and it is your only course, you will be required to fill out a withdrawal form instead of this petition.

It is wise to see an advisor before dropping any course to discuss reasons for dropping it and the implications the drop will have for progress toward degree completion. If it's a required course, be sure the class is offered again prior to graduation. Also be aware that dropping to fewer than 12 hours will cause a student to be classified as a part-time student (underload), which may have implications on eligibility for financial aid, insurance, and scholarships. Permission to drop after the deadline will be granted only in cases of documented extenuating circumstances. Depending on your other enrollment and the timing, you might be eligible for some refund of tuition and fees.

Petition to Drop a Course after the Deadline

Grades

Grade Replacement Form

To submit a grade replacement, students must understand the following rules:

  • Students may use for grade replacement up to a total of four distinct courses, not to exceed a maximum of 10 semester hours.
  • All hours must be taken at the University of Illinois at Urbana-Champaign. Cross-listed courses must be taken in the same department as the original instance, and variable credit courses must be taken for the same number of credit hours when repeated for grade replacement.
  • Courses may be repeated for grade replacement only in those cases in which students received grades of C- or lower on the first attempt. 
  • There must have been no finding of an academic integrity violation in the first attempt.
  • A course may be repeated for grade replacement only once.

Intent to use grade replacement must be filed during the first half of the semester in which the course is repeated. 

When the Grade Replacement Policy is used, the original grade remains on your permanent record and is flagged with an “R” for “replacement.” Only the grade earned in the second attempt will be included in calculation of your grade point average. It is important to note that most graduate programs, including vet schools and law schools, still use the original instance of the course in calculating your GPA, even if grade replacement was applied. Grade Replacement Calculator.

Grade Replacement Form

Incomplete Grade Request

An incomplete grade ("I"), as defined by the Student Code (§3-104), may be requested by a student who is experiencing an extenuating circumstance (i.e. a serious illness, personal injury, death in the immediate family, etc.) that is inhibiting the student from completing the remaining coursework by the end of the term. All students requesting an “I” grade must complete this form for each course they wish to receive an extension and incomplete grade. If approved by the College of ACES, students must work with the instructor for the course to complete all remaining coursework by the designated deadline, which is typically, the deadline to drop a full semester course in the subsequent semester (published on the campus website). Incomplete grades that are not substituted with a final grade by this deadline will be marked as a failing grade (“F”).

Incomplete Grade Request Form

Late Course Change Form

This form is to be used when adding a course or changing sections after the deadline to add a course.

Late Course Change Form

Minor forms

Undergraduate students enrolled in a degree program at the U of I are not required to complete a minor for degree certification. However, many find this a desirable opportunity to study at some depth in a subject matter of additional interest to their major field of study. To officially pursue a minor on this campus, students must be aware of the information and follow the procedures outlined by the Provost.

Minor Add Form

Students who would like to add an ACES minor to their degree program can fill out this form with the help of the minor advisor. 

Minor Add Form

Students who would like to add a minor not within the College of ACES, should consult with the minor advisor for the appropriate form. 

Minor Drop Form

ACES students who intend to drop their minor from their degree need to fill out this minor drop form. 

Minor Drop Form

Minor Modification Form

ACES minor students who need to substitute a course required for their minor should complete this form.  The form will route to your minor advisor and eventually to your home college for processing if approved. If you have questions, please consult your minor advisor.  

Minor Modification Form

Non-degree status

Required if you:

  • Have completed a bachelor of science degree at the University of Illinois at Urbana-Champaign and are requesting to take additional course work
  • Have previously been classified as non-degree and desire to take additional coursework in the College of Agricultural, Consumer and Environmental Sciences at non-degree status.

Request for Non-Degree Status

Overload

This form is used to request enrollment in more than 18 hours in the fall or spring term or for enrollment in more than nine hours for the summer term. Overload requests will be considered with the following:

  • Student must be in good academic standing (not on probation).
  • Most will not be processed until after grades are posted for the current term.
  • A University of Illinois GPA is required to be reviewed before a student may request an overload.
  • Overload requests will not be processed until after priority registration ends in the term in which the request is submitted. For spring registration, this is typically around fall break and for fall, this is typically around July 15.

Overload Request Form

Part-Time Request

Part-time enrollment for undergraduates is an exception to policy and must be requested using this form.

Part-Time Request

Re-entry

Required if you:

  • U.S. resident and have been away from the U of I for more than two consecutive semesters - OR - International student and have been away from the U of I for one or more semesters;
  • Placed on academic drop status (dropped from the university for academic reasons);
  • Left the university on academic probation;
  • Left and are now applying to a different academic program/major/concentration;
  • Left and placed on "must petition" status by Office of Academic Programs, 128 Mumford Hall (e.g. because of withdrawal after the 12th week of classes).

Re-entry Form

Re-entry for a Second Degree

Required if you:

  • Have completed a bachelor's degree at the University of Illinois, and
  • Are seeking a second bachelor's degree in a College of Agricultural, Consumer and Environmental Sciences program.

Re-entry for a Second Degree Form

Re-evaluate drop status

This petition can be completed by students appealing being put on drop status at the end of the previous semester. A link to this petition is included in the letter placing a student on drop status, or can be obtained by contacting ACES Academic Programs.

Registered Student Organization Fund Request

All proposals for funding requests for registered student organizations will be reviewed at the department level and then in Academic Programs. Organizations must seek funding and/or approval from the department before submitting the proposal to Academic Programs. RSOs must be actively involved in ACES Council for their request to be considered.

RSO Fund Request Form

Withdrawal

Retroactive Course Drop or Withdrawal

This petition is for undergraduate students in the College of ACES who are requesting to withdraw from a semester (or drop individual courses) after the conclusion of the final examination and/or submission of final grades for that term. The College of ACES will only consider this petition for students who experienced extraordinary extenuating circumstances beyond the students’ control that prevented them from initiating a withdrawal or course drop during the past semester. (Note: If you were enrolled in a different college on campus during the semester you are attempting to retroactively withdraw or drop courses, you must contact that college to make this request.) If you no longer have access to your Illinois NetID and password, please fill out the PDF version of the petition.

Retroactive Course Drop or Withdrawal Petition

Withdrawal/Cancellation Form

Petition used to withdraw or cancel enrollment from the university. See our academic calendars for information on official academic dates, including the deadlines for adding and dropping classes that may affect this request.

Withdrawal/Cancellation Form

Summer Term Withdrawal/Cancellation Form

Students can still request a cancellation through Student Self-Service by using the "Cancel Registration" option through May 12th. 

Use this cancellation form to drop all Summer 2 term course(s), June 10 – August 1. This must be done PRIOR to the first day of classes, midnight, June 9.

Summer Course Cancellation Form

All others, use this withdrawal/cancellation form.

Withdrawal/Cancellation Form

Special Request

This petition form is to make requests for which there is not a specific form listed above.

Special Request Petition